I have to deal with this same issue and with respect you have no chance whatsoever of getting anything to stick. No format, no naming convention, nothing.
What you can do is use an enforced directory structure in your storage area (cloud or whatever). Imagine that you have the directory tree...
Branch Name / Documents / Newsletters / 2021
You stand a reasonable chance of getting that to work. If they happen to stick to formats and naming schedules, then great. But even if they don't at least some sanity will remain.
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Word processing programme new
Word processing programme new